Microsoft Word - 2009-2010 Finacial Handbook Final December 3 2008.doc

Canadian Montessori Academy

Because We Care / Quia Curamus

2009-2010 Financial Handbook

03/12/08

Table of Contents

Schedule of Fees and Financial Arrangements .................................................................. 3

Application Fee ...................................................................................................................... 3

Initial Instalment ..................................................................................................................... 3

Tuition Fee ............................................................................................................................. 3

Security Deposit ..................................................................................................................... 3

Supply Fees ........................................................................................................................... 4

Sibling Discounts ................................................................................................................... 4

II.

Tuition Instalment Options .................................................................................................. 4

III.

School Day ......................................................................................................................... 5

IV.

Early Drop Off and Late Pick Up Fees ................................................................................ 5

Payment of Tuition Fees and Personal Charges ................................................................ 5

VI.

Payment of Tuition Fees and Personal Charges ................................................................ 6

VII.

NSF Charges ...................................................................................................................... 6

VIII.

Withdrawals ........................................................................................................................ 6

IX.

Termination, Cancellation or Repudiation of the Contract .................................................. 7

Forced School Closing ........................................................................................................ 7

XI.

Tuition Refund Insurance Plan ........................................................................................... 7

XII.

Medical Requirements and Hospital Insurance .................................................................. 7

XIII.

Personal Property Insurance .............................................................................................. 7

XIV.

International Students ......................................................................................................... 8

XV.

Income Tax Information ...................................................................................................... 8

Child Care Expenses ............................................................................................................. 8

Tuition Fees ........................................................................................................................... 8

Proposed Legislation.............................................................................................................. 9

Child Tax Benefit .................................................................................................................... 9

XVI.

Personal Information Protection and Electronic Documents Act ......................................... 9

XVII.

Academic Programme Tuition Fees Schedule C ................................................................ 10

XVIII.

Tuition Refund Schedule D ............................................................................................... 11

Canadian Montessori Academy

Because We Care / Quia Curamus

2009-2010 Financial Handbook

03/12/08

Canadian Montessori Academy (CMA) is the premier Montessori school in the Ottawa area. We
are both a Montessori school for children and the only internationally accredited Montessori
Teaching institution in Eastern Ontario and Western Quebec. As a teaching institution we are
current with the up-to-date research relating to Montessori teaching practices, especially as it
relates to current brain research into learning and child development.

We have a staff of loving, dedicated, experienced and well qualified teachers to nurture and
educate our students. Our faculty has AMS or AMI Montessori credentials and the majority hold
university degrees in a variety of disciplines ranging from Bachelors to Masters and Doctorates in
Education. Their non-montessori qualifications include professional qualifications such as
nursing, interior design, physical education, colour consulting, art, music, accounting and
management consulting. This rich array of qualifications and experience leads to a quality of
learning in a stimulating, challenging, loving and nurturing environment.

CMA also has a Teacher Training faculty consisting of several university professors with
doctorates. These very senior education experts are in regular contact with our faculty regarding
developments in education.

As an independent school, CMA does not receive federal and provincial funding that public and
Catholic schools receive. There are no provincial grants for Ontario Independent Schools that
are available in some other provinces. CMA relies on tuition fees, donations and other revenue
sources.

This handbook is designed to help you follow the financial procedures pertaining to your child's
CMA. There are expenses beyond tuition that you will need to take into account, but not all
potential costs apply to all students. Please contact Administration should you have any
additional inquiries.

On an annual basis the acceptance of the Rules and Regulations of Canadian Montessori
Academy is a condition of enrolment.

Canadian Montessori Academy

Because We Care / Quia Curamus

2009-2010 Financial Handbook

03/12/08

I. Schedule of Fees and Financial Arrangements

To plan the operating budget, CMA must establish fees and make contractual commitments in advance of the
academic year. Therefore, when a student is registered it is understood that a place is reserved for the entire school
year and parents or guardians are responsible for all fees for the full school year.

Tuition and other fees may be paid by: cheque, pre-authorized payment (automatic bank debit), money order, or bank
draft.

Application Fee

Non Refundable

$100.00

The initial Application Fee is designed to cover the costs of processing the application and must accompany the
application form. This fee is non-refundable.

Initial Instalment

Non Refundable

$1,300.00

The initial instalment forms part of tuition fees and is due upon registration. This fee is non-refundable unless CMA
does not accept the application for admission.

Tuition Fee

The tuition fee consists of two parts:

Initial Instalment (non-refundable), explained above

Balance of Fees

All fees are for the school year and do not include school holidays such as March Break and summer vacation.

Security Deposit

Refundable

$250.00 New Students

The security deposit applies to all new students and is due at registration. Once enrolled, CMA without payment of
interest will hold the amount for as long as the student remains at the school. When the student leaves CMA, the
deposit is credited against outstanding fees or charges and the balance is returned to the person who paid the original
deposit.

Deposit refunds for graduating and non-returning students are issued in late August to ensure that all charges have en
made to the account. If the student has a sibling at the school, any credit balance will be transferred to the sibling's
account.

Canadian Montessori Academy

Because We Care / Quia Curamus

2009-2010 Financial Handbook

03/12/08

Supply Fees

Supply fees are in addition to tuition fees and serve to cover all consumable supplies.

Sibling Discounts

Sibling discounts are offered to families who have two or more children concurrently attending Canadian Montessori
Academy, provided the children attend CMA over the whole school year.

The school offers a 10% sibling discount on the fees, to the second sibling which is computed on all tuition fees except
the Application Fee. CMA offers a 20% sibling discount for the third child and a 30% discount for the fourth, and
subsequent children who concurrently attend Canadian Montessori Academy, provided the children attend CMA over
the whole school year.

Please note that if a child is withdrawn for any reason, all sibling discounts and registration incentives provided to the
family will be re-computed at the date of withdrawal or termination. The incentives will apply only to that part of the
school year when both siblings attended CMA. Regular, non-discounted fees will apply to the remainder of the school
year for the continuing student.

II. Tuition Instalment Options

CMA offers three instalment options for the payment of fees which are summarized below:

Option A: Annual Instalment Option

The fee for tuition is due in full at registration.

Option B: Four Instalment Option

Four consecutive post-dated cheques of equal instalments or pre-authorized chequing, (Monthly Bank Withdrawal), for
the same period payable on the first day of each month.

For pre-authorized chequing please include a blank cheque marked "VOID"

Option C: Monthly Instalment Plan

Post-dated cheques or Pre-Authorized Chequing, (Monthly Bank Withdrawal), as follows:

One initial instalment and seven equal, consecutive instalments payable on the first day of every month.

For pre-authorized chequing please include cheque marked "VOID"

Canadian Montessori Academy

Because We Care / Quia Curamus

2009-2010 Financial Handbook

03/12/08

III. School Day

CMA offers two core options for the length of the school day:

Full Day: 9:00 a.m. 3:45 p.m.

Corpore Sano Programme : 7:30 a.m. 5:30 p.m. The Corpore Sano program consists of organized after
school enriching activities. Please refer to our Parent Handbook for further information on this program.

IV. Early Drop Off and Late Pick Up Fees

Charges for casual extended care are:

$10.00 per hour or part thereof for Primary, Elementary and Middle School students
$12 per hour or part thereof for Infant and Toddler students.

School hours of operation are between 7:30 5:30 p.m. Pick-up between 5:30 p.m. and 5:45 p.m. will result in a
$20.00 charge. The late pick-up charge is $30.00 for every 10 minutes or part thereof for pick up after 5:45 p.m.

V. Payment of Tuition Fees and Personal Charges

School fees become due and payable as specified in the Enrolment Contract under Schedule `A', on the dates
specified. Tuition and other fees may be paid by: Cheque, Cash, Money Order, Automatic Monthly Bank Withdrawal,
or Bank Draft. CMA does not accept credit card payments.

a) Interest, at the rate of 3 % per month, or part thereof will be charged on overdue accounts. Balances

exceeding 90 days will be charged 5% interest per month.

b) Any student whose account has not been paid by the required date will not be permitted to attend the

School and will not receive evaluations or transcripts. Parents or guardians shall remain liable for
payment of the annual tuition fees as outlined in Schedule A.

Foreign students are required to pay the full year's fees upon admission. CMA will issue acceptance letters to support
application for a student visa. CMA will accept Tuition payments by bank transfer to the credit of Canadian Montessori
Academy. Please contact us for banking details.

Canadian Montessori Academy

Because We Care / Quia Curamus

2009-2010 Financial Handbook

03/12/08

VI. Payment of Tuition Fees and Personal Charges

As places in the school are offered for the full duration of a school year, parents are

responsible for payment of fees in

full. Withdrawals prior to or during the school year are subject to withdrawal policies per Sections VIII and IX below.
Canadian Montessori Academy reserves the right to suspend or dismiss any student whose behaviour or cooperation
is, in the opinion of the Principal, detrimental to the standards of the School.

CMA may also exercise this right if, in the opinion of the Principal, the behavior of a parent or guardian is detrimental to
the standards of the School. In the event of student suspension, dismissal, withdrawal or absence from the School for
any reason, parents or guardians shall still be liable for

payment of the fees. It is intended that the obligation to pay the

annual fees for the entire academic year shall be unconditional, subject only to the stated cancellation and withdrawal
policies.

VII. NSF Charges

Any cheque returned to CMA as "Non-Sufficient-Funds" or for any other reason not directly arising out of any action by
CMA, will be subject to an NSF Cheque Charge of $40.00; this could result in loss of chequing privileges. Requests to
delay the deposit of a cheque beyond the due date will also attract a $40.00 administration charge each time. Any
such requests to delay a deposit must be received in writing, at least 48 hours (excluding week-ends and public
holidays), before the deposit date. Deposits delayed at the request of parents will also result in interest charges, when
the delay is beyond seven days of the due date. There will be a charge of $100.00 for any `stop payment'.

Any collection charges or legal fees incurred by CMA in collecting fees and charges due, will be payable by the
parents.

VIII. Withdrawals

When a student is enrolled, it is intended that the place is reserved for the full year unless arrangements have been
made in advance in writing with the Principal. Accordingly, parents are liable for full tuition fees and if, in unforeseen
circumstances, a withdrawal must be made, CMA will refund a portion of the tuition as contained within Schedule D
entitled Tuition Refund Schedule.

The calculation of refunds is based on the last date on which the child attends school or the date of receipt of the
written notice, whichever is later. The date of notice is the date on which the withdrawal request is received by the
school in writing and signed by both parents. The withdrawal procedure includes a meeting between the parents and
the Principal to discuss matters relating to the withdrawal including the transitioning of the child to a different
environment.

Canadian Montessori Academy

Because We Care / Quia Curamus

2009-2010 Financial Handbook

03/12/08

IX. Termination, Cancellation or Repudiation of the Contract

In the event that either party wishes to cancel, repudiate or terminate this contract, other than as otherwise stated
herein, then, it is understood and accepted that any refunds or reimbursements arising as a result of the termination,
repudiation or cancellation of this contract shall only be made in accordance with Schedule `D' as applicable. And
further, any damages shall be limited to the refundable amounts as outlined in Schedule `D' as applicable.

Forced School Closing

In the unfortunate event of a forced school closing, (e.g. pandemic flu) the school will communicate with students and
parents concerning any school work that may need to be completed during the closing. In the event that the school will
need to remain closed for a significant period the school may extend the school year up to and including June 30th.
The school may also schedule weekend classes. Tuition fees are non-refundable in the event of a forced school
closing.

XI. Tuition Refund Insurance Plan

We recognize that CMA regulations concerning responsibility for payment of fees for the whole year may cause
hardship in some circumstances. There are a few insurance plans that cover the liability of parents or guardians for
school fees in the event of a student's prolonged absence, dismissal or withdrawal. It is the responsibility of parents to
protect their fee payments with such insurance, if they deem it necessary.

XII. Medical Requirements and Hospital Insurance

Under Ontario Law, all students are required to have the appropriate immunizations prior to entering the school. The
Medical Officer of Health is required to enforce this regulation. By law, all students must satisfy this requirement. All
students must have health insurance coverage provided by Ontario Hospital Insurance Plan, another provincial health
insurance plan or the equivalent thereof. Students who do not have coverage must provide satisfactory evidence of
alternative insurance.

XIII. Personal Property Insurance

CMA cannot accept responsibility for loss or damage to a student's personal property. Parents should ensure that
students' personal belongings, including clothing, lunch boxes, computers, musical instruments and bicycles, are
insured while at school.

Canadian Montessori Academy

Because We Care / Quia Curamus

2009-2010 Financial Handbook

03/12/08

XIV. International Students

The Government of Canada requires all non-Canadian students to have a valid student visa and/or a study permit
before entering school. Certain exemptions exist for children of foreign diplomats and United Nations staff serving in
Canada.

A letter of enrollment is generally required to obtain or renew the student visa. To obtain a letter of enrollment, tuition
fees must be paid in full. The enrolment form and the receipt of payment of fees are two documents requested by
Canada Immigration for granting a student visa.

XV. Income Tax Information

The School issues tax receipts, as allowed by Revenue Canada, to provide tax relief to parents/guardians. These
receipts are issued by the end of February.

Child Care Expenses

Receipts for child-care expenses for students up to the age of 16 years are issued to parents for the portion of the
tuition fees that relate to child care. In the case of Elementary & Middle school students this would include recess,
Extended Care, Corpore Sano, March Break and Summer Programmes.

Child-care expense receipts are issued to all parents by the end of February. It is the responsibility of parents to
establish eligibility for this deduction. Parents can confirm their eligibility by contacting their District Taxation Office for a
copy of the Revenue Canada Taxation Pamphlet titled "Child Care Expenses":

http://www.cra-arc.gc.ca

(Form T778)

Childcare expenses deduction. Their telephone number is: 1-800-959-8281.

The basic deduction per child in 2007* was $7,000 and per child eligible for Disability deduction was $10,000.

*2008 deduction was not published as at the time of creation of this document, in November 2008.

Tuition Fees

Tuition fees (portion of Elementary and Middle School fees relating to education), are not deductible for income tax
purposes. However, the portion of the tuition fees that relate to child care is deductible.CMA issues a receipt to
identify this part of the child care expenses.

Canadian Montessori Academy

Because We Care / Quia Curamus

2009-2010 Financial Handbook

03/12/08

Proposed Legislation

There is proposed legislation to provide tax relief to parents who send their children for physical development and arts
classes (after school and on weekends) When such legislation is in effect you could receive a separate receipt for the
applicable portion of the fees paid. (e.g. corpore sano fees)

Please contact Accounting should you require further information.

Child Tax Benefit

There is a child tax benefit available to parents with children under six years old. Please contact Administration if you
require a copy of the information booklet and application forms.

Income tax legislation is subject to change and the information provided here is for information purposes only.

XVI. Personal Information Protection and Electronic Documents Act

Personal information is collected under the authority of the Education Act and is used for the establishment and
maintenance of the Ontario Student Record in accordance with the OSR Guideline (2000). Access to OSR Records
may be obtained by contacting the Principal or the Chief Administrative Officer.

CMA is accountable for the personal information collected in the process of educating students. Consent is obtained in
the annual enrollment contract and specifically when needed. Information is disclosed to CMA employees on a need to
know basis. Accuracy, retention, safeguards and individual access are ensured as required by law.

Canadian Montessori Academy

Because We Care / Quia Curamus

2009-2010 Financial Handbook

03/12/08

XVIII. Tuition Refund Schedule D

Annual
Tuition

Refundable

Withdrawal Date

Before

March 01/ 09

March 02/09

Sept. 30/09

Oct. 01/09

Nov. 30/09

Dec. 01/09

Feb. 28/10

After

March 01/10

INFANT

Half Day

$10,330

$9,030

$ 6,321

$ 3,612

$ 903

No refund

Full Day

$13,350

$12,050

$ 8,434

$ 4,820

$1,205

No refund

"Corpore Sano"

$15,450

$14,150

$9,905

$ 5,660

$ 1,415

No refund

TODDLER

Half Day

$9,370

$8,070

$ 5,649

$ 3,228

$ 807

No refund

Full Day

$11,116

$9,816

$ 6,871

$3,926

$ 982

No refund

"Corpore Sano"

$13,550

$12,250

$ 8,575

$4,900

$1,225

No refund

PRIMARY

Half Day

$8,086

$6,786

$ 4,750

$2,714

$679

No refund

Full Day

$9,980

$8,680

$ 6,076

$3,472

$ 868

No refund

"Corpore Sano"

$12,230

$10,930

$ 7,651

$4,372

$ 1,093

No refund

ELEMENTARY

Full Day

$9,980

$8,680

$6,076

$3,472

$868

No refund

"Corpore Sano"

$12,230

$10,930

$ 7,651

$4,372

$1,093

No refund

MIDDLE SCHOOL

Full Day

$9,980

$8,680

$ 6,076

$3,472

$ 868

No refund

"Corpore Sano"

$12,230

$10,930

$ 7,651

$4,372

$1,093

No refund

Tuition Refund Schedule D

2009 2010

Canadian Montessori Academy

Because We Care / Quia Curamus

2009-2010 Financial Handbook

03/12/08

OUR MISSION

To inspire and empower students to achieve independence. To foster students' natural curiosity, and promote their
intrinsic desire for lifelong learning so they may achieve their full potential in their pursuit of excellence within a
global society.

OUR VALUES

Values shape thoughts and actions; they help students explore what is morally important, socially significant and
personally fulfilling. We recognize that strong, clear values are the foundation on which we build success. The
ten core values that underlie the CMA experience are:

Academic Excellence

Love of Learning

Desire to reach one's full potential as independent persons with a global perspective for bettering the
earth and its community.

Self respect and mutual respect

Development of the whole person: body, mind and spirit.

Embrace and adapt to change and new technology

Social responsibility

Internationalism and global citizenship

Personal integrity

Loving, supportive and nurturing environment.

OUR VISION

CMA's vision reflects our fundamental aspiration to become the pre-eminent Montessori school and Teaching
Training Center in Canada. Our vision comprises five specific goals central to the school's mission.

Educational Excellence
To deliver a stimulating and diverse program that inspires and empowers students to achieve their full potential in
their pursuit of excellence within a global society.

Teaching Excellence
To cultivate a reputation for Montessori teaching excellence and be the school of choice for outstanding teachers.

The CMA Advantage
To offer students the additional benefits of a bilingual Montessori education, technology, music, arts, leadership,
within an international and multi-cultural environment.

Communications
To foster open, accurate, consistent and timely communications between the School and parents.

Long Term Viability
To provide the human and financial resources necessary to meet the School's goals and ensure its financial
security and stability.

Canadian Montessori Academy